Looking for a Job? Here is a selection of our current vacancies

Key duties and responsibilities:

• Assist in the maintenance and management of Raiser’s Edge database and conduct regular audits on its contents.
• Provide training and advice to employees on correct database access and usage.
• This can include demonstrating how to access the supporter data from an off-site location.
• Working with their Finance Team, reconcile and process donations from various sources including BACS donations, Standing order BACS payments, Stripe credit card donations, JustGiving and CAF.
• Run routine processes according to a set schedule, such as direct debit claims and gift aid claims, including maintenance of valid gift aid declaration certificates and direct debit mandates in accordance with charity law and organisational policy.
• Undertake routine data entry and, following proper procedures, ensure that information is accurately entered in the organisation’s CRM (NXT Raiser’s Edge).
• Run simple queries and extract data on request from NXT Raiser’s Edge for planned warm appeals.
• Undertake data checks maintaining database integrity to identify and merge duplicate records, updating mail attributes, and fulfilling GDPR requirements according to donor preferences.
• Provide general departmental support such as answering phones and responding to department communications.
• Maintain a working knowledge of fundraising data regulations.
• Undertake other duties as required by the Data & Appeals Manager.

Skills and experience required:

• Computer skills - excellent skills in using CRM (preferably Raiser’s Edge - desirable), Microsoft office (Excel and Word).
• Knowledge/Experience - Some experience in running targeted data selections, including exporting of relevant data for direct mail appeals and reports.
• Data Manipulation - Experience of cleaning and interrogating data is essential; experience of importing clean data into Raiser’s Edge is desirable.
• Data entry - Will spend a significant amount of time on data entry tasks, so should be proficient in data entry processes and understand best practices.
• Time management - Requires excellent time management skills and ability to prioritise daily tasks.
• Communication skills - effective verbal and written communication skills, particularly when providing assistance to employees or running and preparing reports.
• Attention to detail - requires a high level of attention to detail to ensure that data is correctly entered and verified.

The role is varied with an array of duties that you can get involved in from monitoring the building - dealing with various suppliers and any maintenance issues and contracts; liaising with managing and letting agents, tenants and contractors where you will deal with any property issues, repairs and general issues; arranging internal and external meetings; organising events and social gatherings; processing of expenses as well as many other ad-hoc duties together with covering Reception and office management ensuring the office is run like a well-oiled machine! This is a truly super role for a proactive graduate who thrives on variety and someone that has a year/two’s experience, strong MS Office skills and ideally within property, hospitality or professional services. If you have bags of common sense, a can-do attitude and love being in a front facing, support role that changes on daily basis this could be the role that you have been waiting for!

We are only considering candidates with the following experience:

• Graduate
• Experience in the Property sector would be desirable
• Confident, assertive and solution orientated
• Major attention to detail
• Emotional intelligence with a nice upbeat and friendly personality
• Excellent written and verbal communication skills
• Advanced IT and Media skills
• Team player
• Calm, unflappable and ‘can-do’ attitude

Key responsibilities:

• Administrative support across multiple projects in a fast-paced environment
• Working with the events team and cross-departmentally and with members and key stakeholders.
• Creating delegate badges and managing delegate lists
• Arranging event deliveries and logistics
• Maintenance of the event booking system. Includes creating new events, managing delegate bookings for those events and event apps (Cvent)
• Updating the events website
• Use of the membership CRM database
• Using Excel to collate information and create reports
• Dealing with telephone and e-mail enquiries
• Arranging meetings and conference calls
• Preparation and distribution of letters, e-mails and reports
  
  Experience required:
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong administration experience
• First class communication skills, both written and oral
• Driven to be effective within a small, friendly team, developing good diplomatic working relationships with colleagues, members and external partners
• Attention to detail, with a calm and methodical approach
• Ability to balance competing priorities and events simultaneously
• Strong administration skills
• Ability to work to deadlines, under pressure, without sacrificing quality
• Ability to work using your own initiative and be proactive

Apply below today!

Key Responsibilities:

• Greet & assist visitors/clients to the office.
• Answering telephones in a professional manner, answering queries or routing calls as necessary.
• Managing the reception and meeting room areas, including the booking, via an outlook calendar, and preparation of, meeting rooms.
• Sourcing equipment and refreshments for meetings.
• Sorting and distributing incoming & outgoing mail.
• Arranging courier services.
• Maintenance of the company archive system.
• Maintenance of office equipment.
• Maintain all office supplies, including stationery and refreshments.
• Maintain various lists for new starters/joiners and act accordingly to their requirements.
• Support the finance team during the annual subscription process, allocating payments and updating the database.
• Assisting the Membership team, monitoring the main inbox on assigned days to ensure queries are dealt with promptly.
• Liaising with members to ensure their contact details are up to date and updating the database accordingly.
• Other Ad Hoc duties, as and when required, as directed by the Finance & Resources Manager or COO.

Experience Required:

• Experience in a similar receptionist/office support role.
• Database experience.
• Competent with Microsoft Office (Word, Excel, Outlook).
• Excellent telephone manner with a keen customer focus.
• Good attention to detail.
• Proactive with sound organisational skills, with the ability to manage own workload to meet competing priorities.
• Ability to develop good working relationships with colleagues, members, and external partners.
• Good written and verbal communication skills.
• Able to work on own and as part of a team.

Key duties and responsibilities:

• Assist with director's busy schedules, you will be adept at arranging, rescheduling, and confirming appointments.
• Provide top-notch telephone support, and liaise professionally with our clients.
• Have outstanding organisational skills that will shine as you arrange meetings, lunches, and dinners both internally and externally.
• Liaise with internal management, financial staff, external clients, and prospects, maintaining smooth communication channels.
• Liaise with Directors to understand the services they lead and pension schemes they work on and who else internally works on their schemes.
• Liaise with scheme teams to set up trustee and subcommittee meetings, ensuring smooth and efficient operations.
• Draft, prepare, format, and distribute documents on behalf of directors and scheme-related staff, including Word, Excel, and PowerPoint files.
• Organise directors' travel arrangements, handling expense claims and maintain and update Hospitality Logs for directors.
• Maintain director Training logs and assist with APPT applications annually.
• May be required to assist with projects or committees for the directors.
• As a member of the PA Team, you will assist in manning switchboard, opening and distributing post, manage info emails mailbox and ensure the maintenance of London Office is upheld.
• Fulfill the role of Fire Warden while in the office and optionally, as a First Aider after receiving proper training.

Experience required:

• Have experience in a similar role within a fast-paced environment, ideally 2+ years.
• Demonstrate proficiency in handling confidential and sensitive materials.
• Have excellent attention to detail and advanced skills in MS Office applications like Word, Excel, PowerPoint, Outlook, and MS Forms.
• Be familiar with other useful tools like Adobe, DocuSign, HR software, expenses management systems, and document management tools.
• Good time management skills – able to prioritise, organise workload and forward plan.
• Capable relationship and communication skills – to build rapport with all internal and external clients.
• Diary management experience.
• Good attention to detail.
• Reliable – will be relied upon by others in a client team and/or company.

Key responsibilities:

• Administrative support across multiple projects in a fast-paced environment
• Working with the events team and cross-departmentally and with members and key stakeholders.
• Creating delegate badges and managing delegate lists
• Arranging event deliveries and logistics
• Maintenance of the event booking system. Includes creating new events, managing delegate bookings for those events and event apps (Cvent)
• Updating the events website
• Use of the membership CRM database
• Using Excel to collate information and create reports
• Dealing with telephone and e-mail enquiries
• Arranging meetings and conference calls
• Preparation and distribution of letters, e-mails and reports

Experience required:

• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong administration experience
• First class communication skills, both written and oral
• Driven to be effective within a small, friendly team, developing good diplomatic working relationships with colleagues, members and external partners
• Attention to detail, with a calm and methodical approach
• Ability to balance competing priorities and events simultaneously
• Strong administration skills
• Ability to work to deadlines, under pressure, without sacrificing quality
• Ability to work using your own initiative and be proactive

Key Responsibilities:
• To provide advice and guidance on routine people matters and policy queries (e.g., maternity leave, new
starters, compensation and benefits) acting as the main point of contact.
• Co-ordinate and administer the work of the People team (including training events, letters, intranet updates,
audit of data, contract and pay review administration).
• Carry out all aspects of the new starter and on-boarding process, including offers, right to work processes,
contracts, and HR induction sessions. Organise corporate induction days to ensure the process runs smoothly
and ensure they take place regularly.
• Support on process improvement projects in the People team.
• Support on the delivery and facilitation of internally delivered courses and coordination of the administration of
the L&D course calendar, course invites, attendance, training records, pre work, post work and feedback.
• Update and maintain the HR database, and act as the main point of contact for audit updates, providing
management information and running reports.
• Ensure all relevant payroll and pension data is processed monthly and liaise with our external payroll and
pensions provider as well as internal finance teams to ensure it is completed accurately and on time.
• Manage volunteer processes and support volunteer managers with any volunteering needs.
• Maintain external contacts lists (recruitment agencies, training providers, etc.) and maintain relationships as
necessary.


Skills and Experience Required
• Experience in customer-focused service provision
• Experience of HR administration processes.
• Experience of delivering monthly payroll and pensions processes.
• Experience of working with an HR database
• Ability to build relationships across the organisation at all levels.
• Accurate with a keen eye for detail in numeric data and written correspondence.
• Ability to prioritise a busy workload and multiple priorities

Apply below today!

They are a great team but incredibly busy so you will be adapt to changing situations and manage priorities. As the HR Lead, you will work in the office initially 5 days/week and then possibly 3 days in and 2 from home BUT flexibility will be required at all times! If you are looking for your next job and want to work for a great company, then email your CV through now!

We are only looking at candidates with the following:

Degree educated and Level 5 CIPD qualification
Proven HR corporate relevant experience of minimum 5 years
Strong data and analytical skills
Major attention to detail and good verbal and written communication
Able to operate in a complex matrix organisation
Proactive and collaborative
Excellent MS Office skills

If you're interested, apply below today!

He is a really lovely gentleman, a family man who takes an interest in everyone and the work will be really interesting. The company itself is great and fantastic people – they really look after their staff. You must have previous PA/EA experience, used shorthand and want a permanent part time job but have flexibility. This is a great job and package so apply now so you don’t miss out!

£40,000 - £50,000 pro rata plus twice yearly bonuses, 5 weeks holiday (pro rata) non-contributory pension and private health insurance

Key duties and responsibilities:

- Main point of contact for the London office, ensure that our office is well-presented and professional at all times.
- Carry out and supervise the daily operations of the office and maintain relationships with suppliers.
- Lead a team of 3 to 4 Personal Assistants, oversee their work, provide support, and adjust as required.
- Act as Personal Assistant to two Directors.
- Onboard new starters and offboard leavers from an administrative point of view.
- Fulfill the roles of Fire Warden while in the office and as a First Aider after receiving proper training.
- Diary Management for Directors busy schedules, you will be adept at arranging, rescheduling, and confirming appointments. 
- Organise directors' travel arrangements within the UK and handling expense claims
- Draft, prepare, format, and distribute documents on behalf of directors and scheme-related staff, including Word, Excel, and PowerPoint files.
- Arrange internal and external meetings, as well as coordinating lunches and dinners as requested.
- Will be required to assist in covering for team members during holidays, sickness, or busy periods. 

Experience required:
- Have experience in a similar role within a fast-paced environment.
- Demonstrate proficiency in handling confidential and sensitive materials.
- Have excellent attention to detail and advanced skills in MS Office applications like Word, Excel, PowerPoint, Outlook, and MS Forms. 
- Be familiar with other useful tools like Adobe, DocuSign, HR software, expenses management systems, and document management tools
- Effective in managing an office, and great at developing relationships with stakeholders at all levels.
- Experience leading or managing people
- Great attention to detail
- Excellent communication skills

If you're interested, click apply today!

Key Responsibilities:
• Diary calendar management
• International and national travel bookings with help from the travel administrator
• Process expenses reimbursement (Concur)
• Schedule meetings and related administration
• Organise logistics for internal & external meetings & webinars (i.e., order meals, help with invitations,
documents, etc.)
• Provide support with the coordination & preparation of materials, presentations, and minutes of meetings,
creation of power point presentations.

You will ideally be educated to degree level with 3-5 years of relevant experience in a similar role; have exceptional organisational skills, an analytical mindset and looking to work in a fast paced, deadline-driven corporate environment where confidentiality, tact and diplomacy are key! Also, great command of the English language demonstrated by excellent written and verbal communication skills and, advanced Microsoft skills.

They are a great team but incredibly busy so you will have to be able to adapt to changing situations and manage priorities. As Team Assistant, you will work in the office initially 5 days/week and then possibly 3 days in and 2 from home BUT flexibility will be required at all times! If you are looking for your next job and want to work for a great company, then email your CV through now!

The role requires you being in the office from 08.00-17.00 at least 4 days/week and includes calendar and travel management, preparation of board reports, expenses, events, client communication as well as many other ad-hoc duties ensuring deadlines are met.  You will also cover Reception when required ensuring the office is run like a well-oiled machine!  This is a truly super role for a proactive EA who thrives on variety and someone that has previous Legal experience would be advantageous together with strong MS Office skills.  If you have bags of common sense, a can-do attitude and love being part of a great team, this is the role that you have been waiting for! 

We are only considering candidates with the following experience:

• Legal experience is desirable
• Confident, assertive and solution orientated
• Major attention to detail
• Emotional intelligence with a nice upbeat and friendly personality
• Excellent written and verbal communication skills
• Advanced IT and Media skills
• Team player
• Calm, unflappable and ‘can-do’ attitude

Send your CV through to us now, by clicking the application button below!

Working in beautiful offices in the heart of the West End and the chance to join an established and growing company supporting lovely, down to earth Executives – contact us now for this super opportunity!

Candidates will only be considered with the following criteria:

• Financial/professional services experience
• Well educated and hard working
• Experience of working in a fast-paced environment
• Advanced knowledge of MS Office
• Proactive with major attention to detail
• Friendly, team player and resourceful

Send your CV through to us now, by clicking the application button below!

As Operations Executive you will be working in front of house and supporting with facilities management, general administration and database support. As operations executive you will be ambitious, enthusiastic and a fast learner who is looking to develop their career in office operations.

Key duties and responsibilities:

• Meeting and greeting visitors at reception.
• Answering calls, as first point of contact and transferring to relevant staff.
• Preparation of meeting rooms; you will need to be physically able to carry sometimes heavy and awkward items, setting up AV and IT equipment, moving boxes of publications and drinks, stacking chairs and arranging tables.
• Take day to day responsibility for the office and meeting room environment, ensuring all the systems and equipment are maintained and running smoothly.
• Facilities management; liaison with security, cleaners, electricians, aircon engineers, plumbers, audio-visual engineers.
• Ordering office stock.
• Managing front of house Rota.
• Managing commercial room hire and promoting this to members.
• Preparing and service refreshments.
• Regularly checks shared inboxes.
• Updating all member and stakeholder personnel changes in database.
• General data cleansing.

Skills and experience required:

• High standard of customer service, both written and verbal.
• A true team player, willing to contribute and communicate respectfully.
• Enthusiastic about providing a first-class service to all visitors and stakeholders.
• Confident in proactively reacting to problems and requests.
• Ability to take ownership with good follow up.
• Able to multi-task, remain calm under pressure and prioritise time spent on tasks.
• Willing to undertake basic office facilities maintenance and use DIY tools.
• IT literate - confident using MS office, Outlook, database, zoom.

Click the application button below to apply today!