We don’t advertise all of our vacancies (some of our clients like us to recruit confidentially), but here are some of our current opportunities. If you are interested and think that you have the necessary experience and skills, please feel free to apply. We will let you know whether your application has been successful as quickly as possible.
Database Officer
Permanent, Full Time
£26,000 - £28,000
Hybrid - 1 Day London Office, 4 Days Homebased
We are currently recruiting for a Database Officer to join an international charity to join their team based out of London. As Database Officer you will be supporting the Data and Appeals Manager, respond to requests from the Development team, be the interface for users, and undertake accurate data entry and processing.
Key duties and responsibilities:
Skills and experience required:
We have an urgent requirement for an intelligent, proactive, personable, upbeat and immaculately presented graduate with an interest in Property or Property Management.
You will develop close relationships with the lovely Executives and their clients – being the front-facing Ambassador of the business, assisting managing the office and Reception of an incredibly successful Property company at their beautiful offices in the West End. Therefore, a calm, unflappable manner and ‘muck in’ attitude with the rest of the team is essential combined with first-class customer service skills, an upbeat personality, great attention to detail and must be ‘one step ahead at all times’.
The role is varied with an array of duties that you can get involved in from monitoring the building - dealing with various suppliers and any maintenance issues and contracts; liaising with managing and letting agents, tenants and contractors where you will deal with any property issues, repairs and general issues; arranging internal and external meetings; organising events and social gatherings; processing of expenses as well as many other ad-hoc duties together with covering Reception and office management ensuring the office is run like a well-oiled machine! This is a truly super role for a proactive graduate who thrives on variety and someone that has a year/two’s experience, strong MS Office skills and ideally within property, hospitality or professional services. If you have bags of common sense, a can-do attitude and love being in a front facing, support role that changes on daily basis this could be the role that you have been waiting for!
We are only considering candidates with the following experience:
Events Team Administrator
£26,000 - £29,000
Hybrid - London office 1-2 days per week
This is an exciting opportunity to join a professional membership body as an Events Team Administrator. You will be joining a collaborative and supportive Events Team in a key role to support the delivery of international events portfolio. The organisation is extremely friendly, professional and supportive with stunning offices, a great culture, and a family feel which encourages everyone to be the best they can be!
Key responsibilities:
Apply below today!
Part Time Receptionist/Office Manager
£28,000 per annum, pro rata
Part Time, Permanent Role – 3 Day Per Week (Tuesday, Wednesday, Thursday)
London Office Based
This is an exciting opportunity to join a professional membership body as a Receptionist/Office Manager. You will be joining a collaborative and supportive company and you will act as first point of contact for the company, welcoming guests and greeting people who visit the business. You will also support various areas of the business with general administration and support.
You will need to be polite and approachable as this is a customer focused role and excellent communication and customer service skills are essential to deliver a positive impression. You should also be able to remain calm under pressure, and deal with urgent matters in a timely and effective manner, while streamlining front of house operations. Multitasking and attention to detail are essential skills for this position.
The organisation is extremely friendly, professional, and supportive with stunning offices, a great culture, and a family feel which encourages everyone to be the best they can be!
Key Responsibilities:
Experience Required:
Part Time Personal Assistant
Permanent
Hybrid
£32,000 pro rata
We are currently recruiting for a Part time PA to join and award-winning professional services provider.
As PA you will be responsible for providing a reactive secretarial, administrative, and project support to up to 6 Trustee Directors within the organisation.
As an integral member of our Business Support Team, the Personal Assistant will be at the heart of our professional and friendly support environment, catering to the needs of the business as and when required. You will be adaptable and able to step in to cover for other members of the Business Support Team, contributing to the smooth and uninterrupted operations across the organisation.
Key duties and responsibilities:
Experience required:
Events Team Administrator
£15.26 - £17 per hour
Temporary starting 25th October till Jan 2023 with potential to extend or go contract/perm
Hybrid - London office 1 day per week
This is an exciting opportunity to join a professional membership body as an Events Team Administrator. You will be joining a collaborative and supportive Events Team in a key role to support the delivery of international events portfolio. The organisation is extremely friendly, professional and supportive with stunning offices, a great culture, and a family feel which encourages everyone to be the best they can be!
Key responsibilities:
Experience required:
People Assistant
Permanent, full time 35hrs per week
£29,275
London – Hybrid
As People Assistant you will be working for a hugely successful international charity to provide professional, effective, and efficient HR Administrative support, and be the first point of contact for all routine HR matters. As People Assistant you will be friendly, organised, and have strong communication skills.
Key Responsibilities:
• To provide advice and guidance on routine people matters and policy queries (e.g., maternity leave, new
starters, compensation and benefits) acting as the main point of contact.
• Co-ordinate and administer the work of the People team (including training events, letters, intranet updates,
audit of data, contract and pay review administration).
• Carry out all aspects of the new starter and on-boarding process, including offers, right to work processes,
contracts, and HR induction sessions. Organise corporate induction days to ensure the process runs smoothly
and ensure they take place regularly.
• Support on process improvement projects in the People team.
• Support on the delivery and facilitation of internally delivered courses and coordination of the administration of
the L&D course calendar, course invites, attendance, training records, pre work, post work and feedback.
• Update and maintain the HR database, and act as the main point of contact for audit updates, providing
management information and running reports.
• Ensure all relevant payroll and pension data is processed monthly and liaise with our external payroll and
pensions provider as well as internal finance teams to ensure it is completed accurately and on time.
• Manage volunteer processes and support volunteer managers with any volunteering needs.
• Maintain external contacts lists (recruitment agencies, training providers, etc.) and maintain relationships as
necessary.
Skills and Experience Required
• Experience in customer-focused service provision
• Experience of HR administration processes.
• Experience of delivering monthly payroll and pensions processes.
• Experience of working with an HR database
• Ability to build relationships across the organisation at all levels.
• Accurate with a keen eye for detail in numeric data and written correspondence.
• Ability to prioritise a busy workload and multiple priorities
Apply below today!
HR Generalist/Manager – Hybrid - Central London - £50-77,000 (depending on experience)
This hugely successful global organisation based near Charing Cross station are looking to recruit an experienced, degree educated HR CIPD Level 5 Generalist with a good knowledge of UK Law and UK Payroll who will work with the Global Head of HR for Corporate Functions and support in daily admin and projects. Also leading employee relations, performance and talent management and recruitment and selection for London. You will review, update and implement new policies and procedures and research, analyse and present data as required, managing and anchoring immigration for the London Office plus many more ad hoc HR duties.
They are a great team but incredibly busy so you will be adapt to changing situations and manage priorities. As the HR Lead, you will work in the office initially 5 days/week and then possibly 3 days in and 2 from home BUT flexibility will be required at all times! If you are looking for your next job and want to work for a great company, then email your CV through now!
We are only looking at candidates with the following:
Degree educated and Level 5 CIPD qualification
Proven HR corporate relevant experience of minimum 5 years
Strong data and analytical skills
Major attention to detail and good verbal and written communication
Able to operate in a complex matrix organisation
Proactive and collaborative
Excellent MS Office skills
If you're interested, apply below today!
PART TIME PA
£40,000-£50,000
Green Park
Part time PA required. This small but extremely successful finance company based near Green Park station is looking to take on a Part time PA with SHORTHAND.
It’s a newly created role to support the delightful Senior Manager. He needs someone to work in the office 3 days a week – Tuesday, Wednesday & Thursday, 8.30 – 5.30, with an hour for lunch but someone with flexibility to on occasion work extra days (every so often). The role will be giving him business support as well as some personal.
As his Part time PA, you MUST have SHORTHAND in order to take dictation so someone who has experience with this is vital. As well as this you will source information for him, maintain his diary, arrange meetings, lunches, booking restaurants, flights and transportation. Typing letters, memos, minutes, fielding calls, creating & editing PP, business and personal travel. There may be more as the role grows but the key thing is the fit as his Part time PA.
He is a really lovely gentleman, a family man who takes an interest in everyone and the work will be really interesting. The company itself is great and fantastic people – they really look after their staff. You must have previous PA/EA experience, used shorthand and want a permanent part time job but have flexibility. This is a great job and package so apply now so you don’t miss out!
£40,000 - £50,000 pro rata plus twice yearly bonuses, 5 weeks holiday (pro rata) non-contributory pension and private health insurance
Office Manager and PA Team Lead
Permanent
Hybrid – 2 days London office based
£42,000 - £46,000
We are currently recruiting for an Office Manager and PA Team Lead to join and award-winning professional services provider
As Office Manager and PA Team Lead you will be highly skilled and proactive working within a busy Business Support team. In this crucial role, you will be running the London office operations with your team of Personal Assistants and supporting two Directors.
As an integral member of the wider Business Support Team, you will ensure seamless office operations and collaborate with the Head of Business Support to improve the company day-to-day operation. You will be at the heart of a professional and friendly support environment, catering to the needs of the business as and when required.
Key duties and responsibilities:
- Main point of contact for the London office, ensure that our office is well-presented and professional at all times.
- Carry out and supervise the daily operations of the office and maintain relationships with suppliers.
- Lead a team of 3 to 4 Personal Assistants, oversee their work, provide support, and adjust as required.
- Act as Personal Assistant to two Directors.
- Onboard new starters and offboard leavers from an administrative point of view.
- Fulfill the roles of Fire Warden while in the office and as a First Aider after receiving proper training.
- Diary Management for Directors busy schedules, you will be adept at arranging, rescheduling, and confirming appointments.
- Organise directors' travel arrangements within the UK and handling expense claims
- Draft, prepare, format, and distribute documents on behalf of directors and scheme-related staff, including Word, Excel, and PowerPoint files.
- Arrange internal and external meetings, as well as coordinating lunches and dinners as requested.
- Will be required to assist in covering for team members during holidays, sickness, or busy periods.
Experience required:
- Have experience in a similar role within a fast-paced environment.
- Demonstrate proficiency in handling confidential and sensitive materials.
- Have excellent attention to detail and advanced skills in MS Office applications like Word, Excel, PowerPoint, Outlook, and MS Forms.
- Be familiar with other useful tools like Adobe, DocuSign, HR software, expenses management systems, and document management tools
- Effective in managing an office, and great at developing relationships with stakeholders at all levels.
- Experience leading or managing people
- Great attention to detail
- Excellent communication skills
If you're interested, click apply today!
Team Assistant
Permanent, Full Time
Hybrid – Offered after the first few months, flexibility will be required
Up to £42,000 p/a plus excellent benefits
This hugely successful global organisation based near Charing Cross station are looking to recruit an experienced, ideally degree educated Team Assistant. The company are great - really passionate about what they do, and the culture is fantastic too. They are a global food ingredient supplier who believe in making a positive impact on people and the planet by working with the farmers enabling better quality, and more reliable, traceable, and transparent supply.
Key Responsibilities:
• Diary calendar management
• International and national travel bookings with help from the travel administrator
• Process expenses reimbursement (Concur)
• Schedule meetings and related administration
• Organise logistics for internal & external meetings & webinars (i.e., order meals, help with invitations,
documents, etc.)
• Provide support with the coordination & preparation of materials, presentations, and minutes of meetings,
creation of power point presentations.
You will ideally be educated to degree level with 3-5 years of relevant experience in a similar role; have exceptional organisational skills, an analytical mindset and looking to work in a fast paced, deadline-driven corporate environment where confidentiality, tact and diplomacy are key! Also, great command of the English language demonstrated by excellent written and verbal communication skills and, advanced Microsoft skills.
They are a great team but incredibly busy so you will have to be able to adapt to changing situations and manage priorities. As Team Assistant, you will work in the office initially 5 days/week and then possibly 3 days in and 2 from home BUT flexibility will be required at all times! If you are looking for your next job and want to work for a great company, then email your CV through now!
We have an urgent requirement for an experienced, bright, proactive, personable, upbeat and immaculately presented Executive Assistant with great attention to detail and ‘one step ahead at all times’. Providing first class Executive support to a Director who is part of the Group Management Team and the Legal Counsel of an incredibly successful company at their beautiful HQ in the West End. You must have a calm, unflappable manner and ‘muck in’ attitude with the rest of the team combined with first-class customer service skills and upbeat personality – a real team player.
The role requires you being in the office from 08.00-17.00 at least 4 days/week and includes calendar and travel management, preparation of board reports, expenses, events, client communication as well as many other ad-hoc duties ensuring deadlines are met. You will also cover Reception when required ensuring the office is run like a well-oiled machine! This is a truly super role for a proactive EA who thrives on variety and someone that has previous Legal experience would be advantageous together with strong MS Office skills. If you have bags of common sense, a can-do attitude and love being part of a great team, this is the role that you have been waiting for!
We are only considering candidates with the following experience:
Send your CV through to us now, by clicking the application button below!
A super role for an outstanding and experienced Executive Assistant to support senior investors in a successful Global venture capital company in the West End. The role is fast paced, demanding and varied and will include: - managing busy diaries and organising travel, arranging meetings, preparing confidential documentation, expenses and support to the wider team as and when required ensuring deadlines are met. You will also be the front facing Ambassador of the company where your strong interpersonal skills combined with the ability to multi-task and work on your own initiative are paramount. A natural problem solver and team player with an unflappable, calm persona and assertiveness is a pre-requisite and ideally someone who is articulate, collaborative with a good, positive attitude and is happy to ‘muck in’ when required. You must also have supported a team!
Working in beautiful offices in the heart of the West End and the chance to join an established and growing company supporting lovely, down to earth Executives – contact us now for this super opportunity!
Candidates will only be considered with the following criteria:
Send your CV through to us now, by clicking the application button below!
Temp Digital and Comms Assistant
£15ph - £18ph
1-month temporary assignment
Hybrid or fully remote considered
This is 1 month temporary assignment for a Communications and Digital Assistant to support the communications function with the on-going design and delivery of their communications channels and outputs.
This post sits within the organisations Strategic Communications and Digital team. You will work across multiple communications disciplines including digital, campaign marketing, e-communications, internal communications, community engagement, social media and events.
Key responsibilities and outcomes
Experience required:
To apply now, click the button below!
Permanent
Full time office based - Westminster
£26,000 - £30,000
As Operations Executive you will be working in front of house and supporting with facilities management, general administration and database support. As operations executive you will be ambitious, enthusiastic and a fast learner who is looking to develop their career in office operations.
Key duties and responsibilities:
Skills and experience required:
Click the application button below to apply today!