We don’t advertise all of our vacancies (some of our clients like us to recruit confidentially), but here are some of our current opportunities. If you are interested and think that you have the necessary experience and skills, please feel free to apply. We will let you know whether your application has been successful as quickly as possible.
If you are registered with www.secsinthecity.co.uk, you can apply through their website too, alternatively just click the apply button below the advert and send us your CV.
We quite often receive last minute requests from clients for experienced PAs who are available immediately. If you are looking for ad-hoc temp work, please feel free to forward your CV - we would love to hear from you.
Our assignments range from 1-2 days, to several weeks / months - or even temp to perm opportunities. You will need to demonstrate excellent PA experience and the ability to adapt to new environments.
Our client is a multi-millionaire looking for a Private PA to be his right-hand superstar! Based in beautiful offices in Mayfair (although you will need to visit his personal residence in Knightsbridge 2-3 times per week), you will need to be extremely organised, professional, discreet and totally trustworthy.
Main responsibilities will include:
Communicating with all types of people at all levels – VIP, UHNW, suppliers, contractors, chefs, housekeepers and drivers.
Complex diary management
Maintaining an up to date filing system
Detailing and inventory of all art and furniture collections
Typing of letters/emails and meeting notes
Meeting presentations and documents
Coordinating and arranging events and dinner parties
Ensuring smooth running of all technical items used (emails/ipad)
Providing ad hoc administration support to the Chairman’s family when needed
Maintaining the Chairman’s extensive contacts database
Negotiating insurance and supplier contracts
Assisting the Chairman with all administration tasks, requirements and support in his office and home
Keeping up to date medical files
Day to day management of household staff
All household administration including all accounts, filing, personal shopping
Facilities management of the entire house co-coordinating all contractors necessary for the smooth running of the household
Ensuring all maintenance and warranty contracts for household machinery are kept up to date
Ensuring all cars are up to date with annual service/MOT/breakdown recovery
Sourcing and maintaining all cutlery/crockery/linen and keeping inventories up to date
Training of any new household staff
Assembling charity documents
Administration of charity donations
Coordinating charity dinners
Arranging extensive worldwide travel itineraries for the Chairman
Arranging extensive worldwide travel itineraries for the Chairman’s family and friends when needed
Coordinating annual shooting diary
Coordinating annual skiing diary
Ensuring the boat is ready for the summer season for the Chairman
Annual boat summer diary co-ordination
Providing/sourcing all specific special supplies needed for the boat in co-ordination with the captain’s requests
Assisting with the authorising process for all invoices for the boat to be presented to the Chairman
Reviewing the procurement process for any items needed for the boat as requested by the Chairman
Successful candidate character:
Excellent communication skills both written and verbal are required. Duties are varied and suit a candidate who is able to juggle various tasks/projects at once and keep a progress report accordingly.
Resilient / highly intelligent / similar experience or exposure / honestly / integrity / common sense / tact / practical / hard working / sense of humor / professional / presentable / responsible / London based / flexible caring nature
Time is split between being based at the office Mayfair and the home office at the house in Knightsbridge. There may be a small amount of travel involved to the boat for pre-season preparation.
Working for an extremely intelligent highly successful entrepreneur who is always thinking five steps ahead of most people you will need to be confident and have the ability to think on your feet and outside of the box to apply practical common sense solutions to issues that arise. He is fair and professional and you will be required at all times to be diligent, discreet and honest.