Looking for a Job? Here is a selection of our current vacancies

We don’t advertise all of our vacancies (some of our clients like us to recruit confidentially), but here are some of our current opportunities.  If you are interested and think that you have the necessary experience and skills, please feel free to apply.  We will let you know whether your application has been successful as quickly as possible.

If you are registered with www.secsinthecity.co.uk, you can apply through their website too, alternatively just click the apply button below the advert and send us your CV.

Job Ref: Temporary PA

We quite often receive last minute requests from clients for experienced PAs who are available immediately.  If you are looking for ad-hoc temp work, please feel free to forward your CV - we would love to hear from you.

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Our assignments range from 1-2 days, to several weeks / months - or even temp to perm opportunities.  You will need to demonstrate excellent PA experience and the ability to adapt to new environments.

Job Ref: 2022 - Executive Assistant - temp to perm - £31,000 pa - leading charity

Our client is a charity focused on the development and well being of young females. They are one of the largest / leading youth charities and they now require an experienced PA to support their senior executives. Main responsibilities will include:

To provide comprehensive PA support to the Director of Operations and the Director of Communications, Marketing & Fundraising, enabling them to operate effectively as part of the senior leadership team.

To work with both Directors to support the work of their directorates and to enable strong collaboration with senior volunteers including acting as secretariat to the operational board and supporting the management of Lead Volunteers.

Main areas of responsibility

To provide day to day PA support to the Director of Operations and the Director of Communications, Marketing & Fundraising. This will include but is not limited to:

Email inbox and diary management, meeting coordination, creating presentations and drafting communications.
To take minutes for meetings as required.
To act as a gatekeeper and be the first point of contact for both Directors.
To take forward and coordinate specific projects / pieces of work, including providing administrative support for projects and events led by the Directors.
To identify and implement new ways of working to improve the support required by the Directors and anticipate problems.
To liaise and negotiate with external contacts on behalf of the Directors.
To manage the payments of invoices and expenses and to be responsible for managing the team credit cards, including recording expenditure and reconciliation with the Finance Department.
To act as the secretariat to the Operational Board, including but not limited to: setting up agenda preparation meetings; collating meeting papers, checking for adherence to template standards; creating board meeting packs for distribution and in Dropbox; taking and circulating minutes and reports following meetings; maintaining, updating and managing action logs.
To act as the secretariat to the Lead Volunteer Management group, working with the directors and Chief Guide Team to ensure the 15-20 Lead Volunteers are supported and managed effectively by the organisation.
To work collaboratively with the Leadership support team ensuring that agreed delegated tasks are completed effectively and identifying areas to improve efficiency.

Job Ref: 2023 - Office Manager / Team Assistant - £40-£50k plus bonus /bens

Our client is a New York City-based leading venture capital firm creating and investing in innovative new biotechnology companies.  They have recently opened an office in London, and are looking for an Office Manager to support the venture team. This individual will ensure the smooth running of the London office on a day-to-day basis, providing individual support to investment staff while also building and maintaining the UK office infrastructure, financial operations, policies, and processes and procedures.

Your Duties:

  • Support the day to day venture team activities by organising meetings, managing schedules, booking travel, and organising events
  • Manage year-year budgeting for office expenses, staff travel and expenses, and other capital projects, as required, and support financial operations for UK banking, payroll, etc
  • Implement and maintain office procedures and administrative systems, and manage suppliers, ordering of stationery, furniture etc
  • Design and manage induction/on-boarding programmes for new employees
  • With support from both the partners and local legal teams and HR advisors, help implement UK company policies (facilities, H&S, employee) ensuring compliance with statutory and regulatory requirements, health and safety policy, and compliance with UK employment law
  • Attend meetings with senior management and support organising of company events or conferences
  • Provide HR assistance by keeping staff records etc up to date
  • Manage office facilities by taking responsibility for the upkeep of the building/services with office service providers
  • Liaise with and support new ATLS UK portfolio companies as they are created to ensure smooth initiation of company operations
  • Information gathering and database building to support specific venture team projects
  • Preparing letters, presentations and reports

Your profile:

  • Experienced executive assistant/office manager with 5-10 years of experience working in a small company/start-up environment
  • Self-motivated and proactive individual with experience in managing multiple elements of office management.
  • Focus on attention to detail, quality and compliance
  • Experience in establishing new teams and fostering a supportive working environment
  • Exemplary problem solving and experience in delivering complex operational and/or financial projects on time

 

Your opportunity:

  • A fast-paced working environment with challenges that let you grow day by day and great opportunity to progress within the firm
  • Flat hierarchies with space for your own ideas in a dynamic, dedicated and motivating environment

Benefits include:

Hours: 9am - 5pm (some flexibility during busy periods)
25 days holiday
Bonus
Private Medical
Pension

Job Ref: 2024 - Team Assistant - £32,500 - £35,000 pa

Our client is a well-established property planning consultancy based near to Blackfriars.   Lovely offices and a friendly team of about 45 people.

You will be supporting a senior partner and his team with their day to day admin and general office duties.

 

Main responsibilities will include:

 

  • Providing secretarial support to the team (audio and copy typing, binding, copying, helping to pull together reports etc)
  • Answering the ‘phone, helping with enquiries and acting as the main point of contact for the team
  • Opening and distributing post
  • Setting up new job files / archiving
  • Organising meetings and booking meeting rooms as required, refreshments for meetings and generally making sure that the meeting rooms are kept presentable at all times
  • General office management (shared responsibilities with the other Team Assistants) to include: stationery; photocopier issues; office purchases; supervision of the cleaner; issuing security cards and fobs; reporting any general building maintenance / air-conditioning issues etc)

 

You will need to have excellent IT skills (specifically Word), good attention to detail and the maturity and confidence to deal with high level clients.

Job Ref: 2025 - Customer Service Assistant - up to £28,000 pa

Our client is the UK partner of a pioneering design-led Swedish flooring brand – used commercially in trendy office / retail / hotel environments.

They have a lovely new opportunity working as a Customer Service Assistant, alongside their small team of 5 in their high-end showroom. You will need excellent attention to detail as you will be taking and placing orders on behalf of customers - so accuracy is extremely important.

  • This is a busy and varied role - key responsibilities will be:
  • Answering the phones
  • Processing customer orders
  • Checking stock / reservations with the brand supplier
  • Placing Purchase Orders with the brand supplier
  • Raising VAT Invoices
  • Monitoring deliveries within the UK
  • Updating Order Processing & CRM database
  • Holiday Cover for Sales Support & Showroom – sending samples and quotations and assisting with clients in the showroom
  • Assisting the Customer Services Manager with ad-hoc tasks as required

 

They are looking for an enthusiastic, well presented, trustworthy person who takes pride in their work and has an excellent eye for detail in their written communication. Proven customer services experience is essential and excellent telephone skills are required.

You will also need to have good IT & numeracy skills.

 

Feel free to send us your CV on a speculative basis. We might receive a new vacancy tomorrow!