We don’t advertise all of our vacancies (some of our clients like us to recruit confidentially), but here are some of our current opportunities. If you are interested and think that you have the necessary experience and skills, please feel free to apply. We will let you know whether your application has been successful as quickly as possible.
If you are registered with www.secsinthecity.co.uk, you can apply through their website too, alternatively just click the apply button below the advert and send us your CV.
Our client is a small boutique property development company, current looking for a PA / Office Manager.
You will be the "go to" person for all things "admin"! This is a lovely small, friendly team and would be a great opportunity for someone with an interest in property - lots of opportunity to develop the role and get involved once you have the basics covered.
Responsibilities will include:
You will need to have lots of initiative and the ability to muck in and support the team as required. The successful candidate will need to be well spoken, well presented, well educated and have at least two years' office experience.
Our client is a well known charity supporting the development of young females. Based in Victoria, they need an experienced senior level PA to support the Chief Executive.
Main responsibilities will include:
You will need to work a minimum of six weekends across the year for which time off in lieu will be given.
You will also have ad-hoc requirements to attend evening meetings. Girlguiding operates time off in lieu and a flexi time policy allowing working hours to be adjusted accordingly.
Travel to locations throughout the UK requiring some overnight stays.
To undertake any other duties that may reasonably be required to fulfil the duties of this post.
Our client is a purveyor of pop culture, making and selling license-focused collectibles. Founded in the USA ever expanding with their UK offices in Hammersmith, West London and Maldon, Essex. They currently hold hundreds of licenses for franchises ranging from Marvel to Harry Potter, giving them the rights to create tens of thousands of characters—one of the largest portfolios in the pop culture and collectibles industry. They take your favourite characters and turn them into adorable, or sometimes scary, collectible figures.
Located at their main UK Headquarters in Hammersmith, the PA & Office Coordinator will be the face of the department for visitors. Responsible for providing full administrative PA support to the Senior Management Team (SMT) as well as ensuring the smooth running of the office. The ideal candidate will have previous PA experience supporting at a senior management level; with duties such as but not limited to: diary/calendar management, scheduling meetings, travel/accommodation booking, expenses and supporting with preparing presentation ; You’ll be hands on, proactive and highly organised with excellent multi-tasking skills. A friendly demeanour with exceptional communication skills is a must, along with the ability to work with confidential information whilst remaining discreet at all times. Your Superpowers in Action Personal Assistant Duties
Responsible for daily administrative duties for SMT, in particular the Head of Strategic Marketing & Sales and Head of Sales Operations
Co-ordinate and manage day to day activities including: diary/calendar management, scheduling meetings, screening telephone calls/visitors, contact list management
Arranging overseas travel and accommodation for SMT (and clients/contacts/senior US execs from time to time), deal with last minute changes
Support with printing and preparing documents for internal/external meetings
First point of contact for SMT’s guests, assisting where necessary
Setting up for meetings/meeting rooms and arranging catering whenever necessary
Preparing expenses for the SMT (personal cash & company credit card);
Carrying out any other ad hoc errands as requested by SMT ( arrange and collect coffee orders) Office Duties
Ensure the smooth running of the office; liaise with managing agents, onsite security, service providers etc.
Maintain a tidy and orderly office – ensure reception, kitchen and other communal spaces are presentable at all times
Act as the point of contact for building management or external providers
Coordinate meeting rooms, couriers and postage, national/international shipments and taxis
Coordinate and manage the day-to-day running of the office ordering office supplies to regular food orders, internal and external post, etc
Assisting with the dressing up and dressing down of meeting rooms
Arranging catering for internal/external meetings
Undertake any ad hoc duties as requested by SMT Must-Have Superhero Gadgetry
Previous PA experience, ideally supporting someone of senior management level
Excellent administration and organisational skills, with the ability to prioritise
Working knowledge of Microsoft Office 365 packages
Demonstrates proactivity/initiative and is solution orientated
High attention to detail
Ability to work with confidential information and remain discreet at all times
Good relationship builder with internal and external stakeholders
Highly driven, resilient and effective in fast paced environments
Excellent written and verbal communication
Passionate about the customer experience
Demonstrates a ‘team player’ ethic
This is a fantastic opportunity within a rapidly expanding business, which is on track for phenomenal growth
The opportunity to help grow something from a relatively small base within a highly buoyant marketplace
Excellent promotional opportunities as the business grows
Outstanding culture, which is fun, dynamic and constantly evolving
Benefits include 25 days annual leave per year (pro rata), pension, discretionary company bonus and a wide variety of discounts (shopping, food & drink, entertainment and health & fitness) through Perkbox.
We quite often receive last minute requests from clients for experienced PAs who are available immediately. If you are looking for ad-hoc temp work, please feel free to forward your CV - we would love to hear from you.
Our assignments range from 1-2 days, to several weeks / months - or even temp to perm opportunities. You will need to demonstrate excellent PA experience and the ability to adapt to new environments.
Our client has become the UK’s No.1 rated home insurer. Their best in class service levels, aligned with their proprietary technology and passionate team of people, have also resulted in them being one of the UK’s fastest growing home insurers.
Their London office is where the behind the scenes magic happens and is home to all the developers and support staff who help make the brand run smoothly. It is a dynamic and collaborative environment with an exceptional team of experienced professionals. As a result of continued growth they will be relocating to a new office in early 2020.
Who are you?
You will have the following key skills:
Qualifications and Experience